The responsibilities include overseeing all assets of the Church including: facilities, gifts, information systems, investments, money counting, personnel and stewardship. Exception: the creation and oversight of the Annual Budget shall be the responsibility of the Church Council. This Ministry includes the following Teams listed below.
The Facilities Team shall have care and custody of Church properties. They shall have the responsibility to contract for electricity, fuel, insurance, and any other regular expenses of the Church.
and Memorial Gifts Team
This Team receives, approves or disapproves, all new bequests and contributions for The Memorial Gift Fund. The Fund (including principal and earnings) shall be used for tangible memorial purposes determined by this Team, in light of the current needs of the Church and the interests of the family of the person or persons being memorialized. The name of the person or persons being memorialized by the contribution shall be entered permanently in the Memorial Book of Remembrance.
Information Systems Team
The Information Systems Team will manage, support and implement Information Technology as a secure, efficient, cost-effective and time-saving tool. This will include website, network, hardware, software, telecommunications, security disaster recovery, business systems and consulting support services. These responsibilities will not include the media (audio/video) system in the Church which is the responsibility of the Media Team.
The Investment Team shall manage the endowment portfolio of the Church and may manage the funds of other organizations of First Parish Church, if these organizations so request. The Investment Team shall engage the services of a professional advisor unless the Church Council waives this requirement. All expenses for this and other expenses pertaining to the cost of operating the Investment Fund will be paid for by the Fund.
The Investment Team shall administer all bequests, trusts, legacies and other funds in strict accordance with the terms of such bequests, in such a way as to facilitate the stated purpose and goals of the Church. The Investment Team shall report the status of all funds to the Stewardship Team and to the Assets Ministry at least semiannually.
Money Counting Team
In consultation with the Office Administrator, the Money Counting Team will count income each week. A report will be completed in accordance with written procedures. Bank deposits will be made.
If you have been wondering how to invest your time and talent in a way that will be of benefit to First Parish, consider joining the Personnel Team. The team handles the human resource work necessary for maintaining our excellent staff, meeting at least once a month while conducting as much business as possible via e-mail. Working within the newly revised Bylaws of the Church and our Employee Personnel Policies Handbook, we deal with a variety of issues: the orientation of new staff, payroll matters, annual staff interviews, the sizeable salaries portion of the Church budget, etc., with an ongoing smattering of new projects to keep things interesting. While some churches our size employ a Business Manager to handle this work, First Parish has a long tradition of involving dedicated volunteers in these efforts. Current Personnel Team members Mike Sullivan, David Strosahl, and Lisa Denner will be happy to answer your questions and help you explore this opportunity. If you have ever had an interest in Human Resource or people management, now is the perfect time to get exposure. We invite you to join us in this important and rewarding work.
This team is dedicated to educating all of us about the joys of Stewardship throughout the year. Stewardship, within the context of the church, is donations of
TIME TALENT TREASURE
which are the basis of how the church functions. As a Team it is our desire to honor these three stewardship functions.
Our fall campaign focuses on fostering understanding of First Parish’s financial picture, as well as how each member can help financially. The financial campaign culminates on Consecration Sunday in November and the financial results of that campaign determines our budget for the following year.
Discipleship/Fellowship Ministry – The responsibilities include overseeing all issues and activities associated with discipleship and fellowship including: Christian education, history, hospitality, library, mission, nominating, volunteer coordination, programs (other than Worship), and integration of people who attend the Church into the life of the Church. This Ministry includes the following Teams listed below.
Christian Education Team
The Christian Education Team, in consultation with the Senior Minister, shall provide guidance and direction to the Director of Christian Education, Youth Fellowship and Advisors, and Groups formulated for the purpose of Christian Education at First Parish Church.
History and Library Team
The History and Library Team will manage historical documentation, books and other media. At least one member of this Team will be a Historian who shall: (a) preserve, track and maintain the Church's heritage by archiving records, documents and memorabilia, and (b) educate people as to what is available. At least one member of this Team will be a Librarian. The focus of the Librarian will be on maintaining and expanding the Church’s Library. The Historian or Librarian may, from time to time with approval of the Discipleship/Fellowship Ministry, form Task Forces to work on special projects and/or Church heritage.
The Mission Team shall support, strengthen, and develop programs of mission; provide resources to help the congregation understand the scope and purpose of mission; inform and encourage the congregation toward new mission opportunities; and call for personal service as well as financial support of the Church locally, nationally, and world-wide.
Nominating and Volunteer Coordination Team
This Team shall recommend to the Church Council a slate of Officers, Church Council members and Delegates as provided by these Bylaws for election by the Church Body at its Annual Meeting. The Nominating and Volunteer Coordination Team shall also identify the interest, passion and calling of the people who worship at Church and work with the Council, Teams and Ministries to assist in matching people with the most appropriate Teams and Task Forces. Nominating and Volunteer Coordination Team members should represent a cross-section of Church interests and responsibilities.
The Hospitality Team, works with teams, groups, and other organizations of the Church to facilitate appropriate hospitality and fellowship activities and events. A main duty is being responsible for the Sunday 8:00 a.m. and 10:00 a.m. coffee hours.
1 Peter 4:8-9: Above all hold unfailing your love for one another, since love covers a multitude of sins. Practice hospitatlity ungrudgingly to one another.
Program Development Team
The Program Development Team, in consultation with the Senior Minister, shall provide guidance for organizing adult programs for fellowship and learning.
United Church of Christ Delegates
Delegates to the York Association and the Maine State Conference of the U.C.C. shall consist of the Senior Minister, four (4) Members or Associate Members, and one (1) youth member elected for a one (1) year term who shall be elected at each Annual Meeting and who may be reelected without limitation. Delegates for other ecumenical/interfaith bodies will be considered by the Council on an as-needed basis. The Church Council will see that the Delegates are provided with an orientation and are provided a procedure by which Delegates shall report on activities of the Conference, Association and other Council-approved ecumenical/interfaith bodies.
Worship Ministry – The responsibilities include overseeing all elements related to the Worship of God including: diaconate, flower and altar, media, music and arts and parish pastoral relations. This Ministry includes the following Teams listed below.
The Diaconate Team, together with the Senior Minister, shall be charged with the religious oversight of the Church. They shall be a source of counsel and assistance to the Senior Minister. They shall assist the Senior Minister in ministering to the needs of the Church and the community.
The Diaconate Team shall be charged with the religious oversight of the Church in the absence of the Senior Minister or when the Ministerial Office is vacant.
The Diaconate Team shall assist the Senior Minister in administering the Sacraments, the reception of new Members, Associate Members and Affiliate Members, and in other special services of the Church for which their assistance is requested.
Flower and Altar Team
The team is pleased to make our sanctuary, church and grounds beautiful in the eyes of God and pleasing for the congregation to promote a sacred space, a holy ground to worship Him.
This Team shall be responsible for the distribution of altar flowers.
The Media Team shall create multimedia content for use on the Church’s media (audio/video) system, manage, schedule, operate and maintain this system for Worship and all other events requiring its use.
Music and Arts Team
This Team, together with the Minister and the Director of Music, shall be charged with the oversight of the musical and artistic life of the Church.
Parish Pastoral Relations Team
The PPRT will be an advocate for the pastoral positions and will provide support for the people in those positions. The Senior Minister will have input on PPRT selection.
Other Church-Related Groups
Other church-related organizations integral to the life of the Church may have their own bylaws and separate budget.
Calling Ministry Group
Visits parishioners on a journey to wholeness and shut-ins.
Meals Ministry Group
Prepares evening meals for the church and wider community; offers a free meal to anyone once a year.
Collects prayers of joy, celebration, and grief from varied sources and brings them forth for community awareness and support.
Top of the Hill Gang
An informal group that meets once a week for coffee and for assistance with church events and facilities maintenance.
A fellowship of women who meet in the morning once a week, discussing the issues of the day while working on their favorite crafts.